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Administration features.
 

New CyberAgent Features!

19 June 2009, 10:04:47 AM

Agent Manager - Agent Teams:

It is now possible to select multiple agents in one team. Click on “New” to add a new Agent, complete only the Name and/or Surname fields with the team name and save. None of the other fields are used, so do not bother with them. Now click on the “Is Team” checkbox,
and select the agents belonging to the team by clicking on the “Team Members” button. The first agent selected will be the team leader.
Teams will be marked with a (T) in all agent selection pull down menus, and the team “Agent” will NOT display on the websites.
Of importance:

  • On the website all information of all the team members will be displayed when doing a property search.
  • Should a prospective client wish to contact the agent by SMS; an SMS message will ONLY go out to the team leader.
  • Should a prospective client wish to contact the agent by email ALL team members will receive emails provided that they have a valid email address.
  • When data is exported to other websites that is not hosted by us (e.g. Propertytrader) ONLY the detail of the team leader will be sent through and displayed on these websites.

Sms function:

Changes made to the SMS function; previously you were limited to sending only 160 characters. This function has been improved to allow you to send more than 160 characters. Still only a 160 characters are available, but should a SMS message now exceed 160 characters it will automatically change over into a 2nd SMS message or even more to facilitate the amount of characters. The system will indicate the number of SMS messages as you compose the message - you will be billed according to the number of SMS’s your message spans. The usual confirmation and feedback screens will also detail exactly how many SMS messages will be sent.

Property Manager:

Record order Toolbar:

The record order toolbar in the Property manager now also contains an internet no option to sort your data. This can be very useful if you print out lists of properties for your agents, so if they get an enquiry, it is easy for them to locate. To activate this feature simply open the Property Manager (It will NOT show if no module is open).
Make sure the all 3 Toolbars are selected. Click “Apply”. Click “O.k”.
It can then be docked (recommended place is at the right of the forms Toolbar) or moved where you choose, simply by dragging it. It is extremely easy to use, simply click on it and select the order that you wish the entries to be sorted in

Validation errors – Warnings:

With validation errors in the Property Manager a red Warning will now be displayed just above the erf no. If all is fine it will display 0 Warnings. Should you want to know more about the warning click on the Warning button, this will then explain exactly what the validation error is e.g. no agent selected or price is invalid. You can now fix the error and save the property. The warning should then display 0 Warnings. This property will now update to the web.

View Stats:

A new button has been added on the property edit form on CyberAgent Desktop, “View Stats”. This will open up a webpage displaying all the web stats. Web stats include “Property Views” and also “Internet enquiries” received. These stats will also display the relevant website on which the property has been listed and viewed by the prospective client. Each individual property will display its own stats.

New Development Manager:

This module in CyberAgent caters for the loading and listing of new developments. It is used in the same way as all other modules in the program. Here is a breakdown of how to load a development:
To start capturing a new development click on the new button (the page button with a folded corner). The next button is the save button (icon of a disk), and the next is the button to delete a development (the red X). The drop down list next to the delete button allows you to easily select any developments you have already captured.

Specify the development name.

Then select the agents by clicking on the “Active Agents” button. To select a single agent, click on the agent’s name, and click on the single arrow pointing to the right (>) (or double click on it). To select a few agents, click on one agent, then hold down the Ctrl button and then click on all other agents required, then click on the single arrow to the right once your selection is complete. To select all agents click on the double arrow pointing to the right (>>). To remove an agent (or multiple agents), follow the same procedures, but use the single arrow pointing to the left (<). To clear the selection, use the double arrow pointing to the left (<<). Once all the agents that work on the development are in the right hand column, click on the save button.
Select a country if needed, then select a province, city and suburb, or click on the binoculars next to suburb, and type in the name of the suburb, scroll down to find the location you want, and click on “Select & Close”. This will put in the province, city and suburb you selected in one go.
Then put in the address, select if this development is active (on the internet) or not, and select priority of the development in the “Website Display Order” (1 will list this development first in the list only on your OWN website).
Then – if needed – add in more “Meta Keywords for search engines”. These are words, that when typed into a search engine, will link to your development. Suggestions are, the province, city, suburb, development name, agents names, and your company name. These that are typed in should all be lower case and must be separated by commas.

Next you have a development note; here you can describe the development. The “Bold <b>” button will add the following into the development note <b></b>. For example <b>GREAT INVESTMENT</b> displays as GREAT INVESTMENT. If you type anything between the greater than and less than sign, this text will display in bold. If you press the “Line Break <br>” button, all text typed after it, will be displayed on the next line (as if you pressed enter).

Now would be a great time to save this record.

You can select a “Main Picture”, “Site Plan Picture” and a “Map to Development” to display on the web, by clicking on the button with the respective name. On the left hand side, you can select a size for the picture (width only – the height is adjusted in proportion). If you select a custom width, you will need to specify the width in the width field. It is NOT recommended to have a width more than 640. Then click on “Select Picture”, and select the jpeg that you wish to show and either double click on it, or click on “Ok”. There is also a button to “Clear Picture” should you need to. Then click on the “Close” button.

You can add in unit information as follows:

Click on the units button, click on the new button (icon of a page with a folded corner). The next two buttons and drop down list work as described above.
Type in the “Unit Description” (e.g. Type A, B or C), the “Cost Price”, “SQ” (Square meters) and “Unit Quantity” (number of unit available) in their respective fields. Then you can select if the units have a “Priv. Garden” (private garden)
Then put in how many “Bedrooms”, “Bathrooms” and “Garages”. You then have 2 “Other” fields where you can specify any other information e.g. carport. Then specify an “Occ. Date” (occupation date).

The next 3 fields are for an “Est. Levi” (estimated levy), a “Panoramic” (panoramic hyperlink) and select a “Status” from the drop down box. The “ABC” button allows you to edit what will be found in this drop down box. If you click on it, it will display the selections one at a time. To edit a record, merely click on it, and alter the text in the top text box. To add a record, use the new button at the bottom left, type in what you wish the record to say and click on the save button. To delete a record, select it and click on the delete button. Once you are done, click on the “Close” button.

Then type in “Unit Notes” and any “Extras” this unit might have, and if you have a “Unit Picture” or “Floorplan Picture” click on the respective button, and follow the instructions as described for the “Main Picture” etc. as described above.
Please note: The order in which the information is added from “Unit Description” to the pictures is irrelevant.
Save this section.

You now can click on “Create Units”. This will allow you to link units captured in the Property Management to the developments section of your website. Simply click on the “Select” button next to the respective unit, select the unit from Property Management to link it to. The “Go” button, will take you to the details of the linked unit in the Property Manager.

Note that the unit numbers, status (sold/pending etc.) can be edited to suit the situation. There are also notes and external agents for you to be able to track additional information per unit very easily.

The unit numbers are characters to allow e.g. 33a and 33b. As such it is sorted from left to right. To prevent unit 12 from displaying before unit 2, put a zero before single digit numbers i.e. 02.

Save once more and then click on the close button.

The next section allows for building specifications. Merely select a heading from the grid, and type in the “Description” field any detail you would like to specify. The include tick will allow (when ticked) or disallow (when NOT ticked) the detail to show on the web. The “Display Order” field will determine which item displays first (1), second (2), etc.

The new, save and delete buttons at the top will allow for the maintenance of the “Heading”.

The last section is to display a “Progress Report”. This allows for a report per date, so you can see all the progress from the first one listed. To use this, click on the new button, select a date for the report, and tick the “Display On Web” check box to show this information (this is optional). You can then type a progress note, and add in up to three pictures for the particular report. The pictures are loaded as all others in this module.

The New Development Module module has been developed to assist estate agencies to market and sell New Development properties. Up until now agencies had to contact us whereby we had to develop web pages to accommodate these new developments at a cost. These developments were also only available on the agencies website only and not on all linked websites (www.cyberprop.com, www.real-estate-south-africa.com, www.cellproperty.com to name but a few).

This module will enable agencies to add the following information about each and every development:
  • Location information (Province, City and Suburb)
  • Main note / write-up on the development
  • Status of the development
  • Meta keywords for search engine optimization
  • Main picture
  • A picture of the site plan
  • Building specifications
  • Progress reports including pictures
  • Units
  • Unit Description
  • Selling price
  • Square meter
  • Bedrooms
  • Bathrooms
  • Garages
  • Private Garden
  • Other 1 and 2
  • Estimate Levi
  • Panoramic field to insert third party reference
  • Unit status (e.g. Now selling)
  • Unit notes
  • Notes on extras
  • Picture of the unit
  • Floor plan of the unit
  • Linked properties to this unit
  • Unit number
  • Status of unit (e.g. Sold)
  • Link reference to the property in the Property Manager

It is not necessary to complete all the fields/sections. If the information is not supplied it will not be displayed. All note fields may contain HTML tags like for instance a bold heading.

Feedback for this Weblog Entry

Re: New CyberAgent Features! Jul. 12, 2009 21:09pm bheki sibiya

i in real estate business and intrested in your product phone me 0731321924/ 031 9090467

 
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